3. Requirements

When working with SCA, requirements play an important role. Based on defined requirement rules the system sends out document requests to (a member of) a determined target group when a document is about to expire. This ensures an automatic and constant compliance of your supply chain.

When a document is about to expire, is expired or missing the system sends out automatic requests at midnight to collect the data.

Requirement rules are set up on the second page of the requirements tab.

This can be done by adding a "new requirement rule" (top right) and then putting in which documents are needed from which organisations. Adding the requested documents is done via the requirement cards. Here we differentiate “must have requirements” and “nice-to-have requirements”. You can find a description of these in the pop-up that appears when creating a requirement card.

It is important to know how documents of a requirement rules are related. Within a requirement card the documents are interchangeable. This means that either one of the listed documents suffices to fulfill the requirement (e.g. example below: either Certificate – GRASP or Database extract – GRASP is sufficient). When adding another requirement card this adds another document that is needed to fulfill the requirement (e.g. example below: Certificate – GRASP or Database extract -GRASP and Certificate – GLOBALG.A.P. or Database extract GLOBALG.A.P. is sufficient).

Only one Nice-to-have card can be added per requirement rule which can ask for as many additional documents that are not obligatory but beneficial.

You can also ask for documents per product. Add a new requirement card and select “yes” for product specific requirement. Then decide if all products in your portfolio (in your account/company) need this document or select single products. This way your supplier will be asked to provide the document for each product (e.g. spray list per product).

Target groups are defined by adding filters to your organisations to select a specific group of organisations. You can filter these by different regions, products or many more (e.g. all producers in the Netherlands that produce apples). You can add multiple target groups. Tags that have previously been added to your organisations can help filter when setting up your requirement rules. Therefore, for example, you can target all organisations that contain the tag "organic" to receive an organic certificate from them.

At last, you can add read-only agreements & guidelines for every requirement rule if desired.

On the first page (all requirements) you can see an overview of all individual requirements based on your requirement rules. This are created per requested document per organisation.

Here, you can suspend requirements to prevent spamming your suppliers by selecting the desired requirement and clicking on “suspend”.

You also have the option to share the most recent document referring to the requirement via email.

You can find more information and a video on setting up requirement rules here.